Collaboration tools are becoming increasingly important as workplaces are becoming digital workspaces. However, collaborating with digital tools without a secure cybersecurity system could increase the risk of cyber threats which could knock your company off its feet.
Many employees do not understand how to secure documents with an application for collaboration. This can lead to security holes that bad actors could exploit. For example the case where employees share a file with malware or ransomware with other users on their team, they might not be aware of the risk and pass it on to more people and potentially infect other devices.
It is essential to provide employees with regular and comprehensive training to avoid these security risks. Businesses should not only educate employees on the best practices for online collaboration security as well as implement BYOD policies that provide clear guidelines for using collaborative tools. Companies should also consider adding features for collaboration that can reduce human error, which is the main entry point for hackers.
Another crucial element to secure online collaboration is restricting access and permission for sensitive documents. To do this, you can implement information governance workflows within the project in your collaboration software that ensure only authorized users view the restricted data. In addition, you can make regular assessments for each project to determine privilege sprawl and cut off old data that should not be stored on the collaboration platform.
In the end, you can secure your files by using a secure solution of encryption. Make sure that the collaboration tool you select provides bank-level 256 bit encryption which is so powerful it will take even the most powerful computer on Earth more than one billion years to decrypt the file.